privacy-Policy

 

 

Privacy Policy

1. Introduction and Responsibility We, SmartAutomation Software Solutions GmbH, take the protection of your personal data very seriously. This Privacy Policy informs you about how we collect and process personal data when you use our website and the Recordo app. Controller: SmartAutomation Software Solutions GmbH Lerzenstrasse 8 8953 Dietikon Switzerland Email: info@smart-automation.ai Website: www.recordo.ai

2. Collection and Processing of Personal Data We process personal data that we receive from our customers and other involved parties within the scope of our business relationship or that we collect from users when operating our website and app.

  • Master data: Surname, first name, email address, company name, and postal address (upon registration).

  • Usage data: IP address, date and time of access, browser type, operating system.

  • Content data (Recordo App): Audio recordings of your voice and the invoice data extracted therefrom by AI (services, amounts, customer data).

3. Purpose of Data Processing and Legal Basis Your data is processed for the following purposes:

  • Provision of service: To convert your voice recordings into structured invoice documents (performance of contract pursuant to Art. 6 para. 1 lit. b GDPR / Art. 31 FADP).

  • Communication: To answer inquiries or inform you about updates.

  • Security: To ensure the stability and operational security of our systems.

4. Special Note: AI Processing of Audio Data The core function of Recordo is based on Artificial Intelligence.

  • Your audio data is transmitted in encrypted form to our processing servers.

  • The data is analyzed exclusively for the creation of your documents.

  • Important: We do not use your individual business data to train public AI models from third-party providers. Your data remains in a secured, closed loop.

5. Data Disclosure and International Transfer We only disclose data to third parties if this is necessary for the fulfillment of the contract (e.g., hosting providers, specialized AI infrastructure providers). Since our infrastructure is located in Switzerland and the EU, your data is subject to a high level of protection. Should data be transferred to countries without adequate data protection (e.g., USA), we use standard contractual clauses of the EU Commission to guarantee the security of your data.

6. Data Security We use state-of-the-art technical and organizational security measures (e.g., SSL/TLS encryption) to protect your data against manipulation, loss, or unauthorized access by third parties.

7. Your Rights Within the framework of the data protection law applicable to you (FADP / GDPR), you have the following rights:

  • Access: You can learn what data we store about you.

  • Rectification & Deletion: You can correct incorrect data or request the deletion of your data.

  • Objection: You can object to the processing of your data at any time.

  • Data Portability: You have the right to receive your data in a standard format. Please contact us at the email address provided above.

8. Changes We reserve the right to adapt this Privacy Policy at any time. The version published on the website at the time applies. Status: April 2026